Enter known facts
Use exact numbers and venue details where you have them. A clearly marked estimate is more useful than a confident guess.
Planning tool
Seating and table estimator
Use this planning range to brief the supplier. Enter the largest number seated at one time.
Transparent method
How the seating estimate is calculated
Formula
Tables = round up (guests seated ÷ seats per table). Chairs = round up (guests seated × (1 + chair buffer)).
Assumptions
- All entered guests are seated at the same time.
- The table count excludes buffet, stage, registration and service zones.
- Each table is rounded up to a whole table.
Worked example
120 guests, 8 seats per table, 5% buffer → tables = ⌈120 ÷ 8⌉ = 15 tables; chairs = ⌈120 × 1.05⌉ = 126 chairs.
| Guests seated | Seats / table | Tables | Chairs (+5% buffer) |
|---|---|---|---|
| 100 | 8 | 13 | 105 |
| 150 | 10 | 15 | 158 |
| 200 | 10 | 20 | 210 |
Use the resource
Get a useful result
Turn the estimate into a decision with these three steps.
Read the output as a planning range
Use the result to test space, quantities or request completeness. Match dimensions and access conditions with the venue plan.
Carry the result into the next decision
Save the output with your date, venue, guest count and required zones, then use the relevant guide or build a concise event request.
Check the result
Use this result to check price and availability
Send the date, venue and calculated result so the current rental scope can be checked.
Check price and availability
When you send an enquiry, your event details are passed internally to the team handling it. Price, availability, quotation and booking terms are confirmed during follow-up.
How enquiries are handled